In the modern workplace, Microsoft 365 makes in incredibly easy to share and collaborate. And that’s a good thing. However, over time, data access and permissions always spiral out of control.
It’s always important to know who has access to what when using any of the Microsoft 365 collaboration tools such as SharePoint, Teams or OneDrive. Here’s why:
- To keep sensitive information secure – out of date permissions and access, combined with huge volumes of files and folders, mean that most companies and users don’t know who has access to their data.
- To reduce the risk of data breaches and other security incidents, and ensures that only those with permission have access to confidential information.
- Additionally, it can help organizations comply with industry regulations, such as GDPR and HIPAA, which mandate certain levels of data security and privacy.
- Finally, it can help organizations protect their intellectual property and maintain their competitive advantage.
The good news is, file sharing and access control can now be automated within Microsoft 365. Torsion controls and monitors file sharing within Microsoft 365 and either flags inappropriate access to the data owner and/or revokes access automatically. It also automatically enforces time sensitive access, job moves (meaning nobody has access to a folder they no longer need), out of date permissions and much more.