Torsion Information Security Blog

Exploring the business and technical implications of information security.

Data access security for temporary job roles and functions

Data access security for temporary job roles and functions Torsion Information Security

As hundreds of businesses move staff into temporary roles or take on temporary workers, how can you securely assign access to the data your changing workforce needs.

Because of the coronavirus furlough scheme, businesses have had to re-assign responsibilities, take on temporary staff and/or flex their workforce wherever needed.

To ensure each employee can start working in their new roles, businesses need to make sure everybody has access to the right files and folders.

Granting temporary access to internal data, within a collaboration platform such as Teams or Sharepoint can often be a logistical headache: first establishing who needs access to what information; then updating permissions manually; and finally revoking that access once it is no longer needed. There can often be a period of a couple of weeks where employees can’t do their job as they don’t have access to the information they need.  If access is not revoked when the temporary roles end, it leads to out of control access and potential security breaches.

This is the situation now facing many businesses taking on temporary workers during the pandemic.

The god news is Torsion can automatically manage files and folder permissions. The technology works within collaboration systems such as Teams, Microsoft 365, and Sharepoint to monitor access, alert business users to any security issues and remove access when it is not needed.

Within the Torsion platform, businesses can grant temporary access to files and folders for a set period of time. Torsion automatically works out what information a team member might need, in addition to their existing permissions, and grants them access for a fixed number of days. At the end of the period the access is automatically revoked.

Temporary team members are up and running with everything they need almost immediately, and there is a clear audit trail of who has access to what information, when and why.

Peter Bradley of Torsion says: “Organisations are having to react to highly transient workforces and different ways of working at this time. Only with automation will businesses be able to stay in control of their data and act swiftly to ensure their teams have appropriate access without compromising their data security.”

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